Today's post is section two from chapter two of my book, A Day of Hope. If you'd like to read section one, you can do that here.
For the next couple weeks I will be posting all of chapter two of my book. Keep reading and keep learning.
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THE WHOLE ENCHALIDA
I hesitated writing this section for two reasons:
1) because it might scare you away from even considering A Day of Hope, and
2) it might totally confuse you. But I’m going to take a risk and do my best to briefly tell you all of the different elements of A Day of Hope.
It will be a 30,000 feet view of what we do. This will be a real list of things we’ve done and all the elements of our work. When you to do a similar project in your community, this list will probably look different as you tailor it to your community’s needs.
- Planning: I always take several hours the first few weeks to plan our entire year of what we’re going to do and when.
- Leadership Team: We have a leadership team of three people who meet monthly to govern A Day of Hope.
- Fundraising Team: We have a team of volunteers who work to raise funds and gather donated food.
- Fundraising: This is the largest of all elements of A Day of Hope. Here’s a list of all fundraising methods we use:
- Car Washes – We hold weekly fundraiser car washes.
- Individual Donors – We send donation letters to individuals who might like to donate money to support our work.
- Company Donors – Several local companies donate financially to support our work.
- In-Kind Donors – Some companies and individuals donate in-kind gifts (canned food, frozen turkeys, etc.).
- Reconciling Money – At the end of the year we have to reconcile all money we raised and all money we spent to make sure we didn’t miss anything or misspend any funds.
- Internet Fundraising: This consists of several online locations where we do fundraising.
- Squidoo.com – This site donates and supports our work every single month from the “lensmasters” making web pages that donate funds to A Day of Hope.
- Helium.com – Their freelance writers write articles and donate to us the money they make from the articles.
- Facebook – We’ve raised over $785 from our Cause on Facebook.
- Twitter – We have a Twitter account where we share news and information on the work we’re doing.
- Monthly E-Newsletter: Every month we publish a monthly email newsletter that we send to donors and volunteers who’ve supported our work.
- Website: Our website at www.adayofhope.org was created and built by me, and needs to be maintained and updated on a consistent basis.
- Maintain Partnerships: We partner with the Associate Students, Inc. at California State University, Stanislaus for our fundraising and fiscal services as well as several other nonprofits for food donations and family registrations.
- Charity Food Bag Drop: This is our most productive community based event where we deploy volunteers to homes in our city to collect donated food.
- Registering Families: We use a very detailed and organized process to register families for a basket of food and avoid double registrations.
- Sorting Food: This is the fun part where we sort out all the food that’s been donated.
- Packing Food: We pack all the food that has been donated into boxes to get ready to deliver to families.
- Volunteer Recruitment: Because volunteers are sometimes hard to find, it will take you some time to find volunteers and organize them in a way that they can effectively help.
- Liability Releases: We develop and maintain a liability release for every single volunteer.
- Delivering Food to Families: Delivering the food to the homes of families in need takes a lot of time and preparation.
- Debriefing/Reviewing: In the end, we celebrate our accomplishments and debrief with our leadership team.